For your convenience, the Management Department Notices for Property Owners & Managers are available for download in PDF file format. Click on a link below to initiate this download.
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- Changes in the Asset Management Department – Effective May 15, 2008
- Facility Managers’ Workshop – “How to Get Started Saving Energy”. Workshop Registration Form
- Social Security Third-Party Verification – Helpful Hint
- Elder Services Surveys – Attention Resident Services Coordinators!
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- TRACSMail – Currently Down
- Audited Financial Statements for HUD Multifamily Property Owners – Filing Extension to April 30, 2008
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- Emergency Preparedness Planner
- Operating Cost Adjustment Factor (OCAF) Rent Adjustment Worksheet – Updated
- Enterprise Income Verification (EIV) – Accessibility of Social Security and National Directory of New Hires (NDNH) Information
- Domestic Violence and Housing Workshop – April 8, 2008
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- Income Eligibility Limits and Maximum Rent Levels – Effective February 13, 2008
- Annual Submissions of Owner Certification and Tenant Certification Information for Low-Income Housing Tax Credits (LIHTC) and Revision Reporting Form
- Maintenance Seminar – April 3, 2008
- IRS Economic Stimulus Payment
- Reminder – Snow and Ice (News Flash from Manchester Multifamily Program Center)
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Resident Service Coordinators Online Survey details. |
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The Asset Management Department of MaineHousing is in the process of evaluating its
multifamily portfolio. As part of this process, it is necessary to determine the ASSESSED
VALUE of each property. Even if the property is tax exempt, this information is still required. |
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I. Internal Revenue Service (IRS) Standard Mileage Rates Effective
January 1, 2008 for Medical Purposes
II. US Department of Housing and Urban Development (HUD) Funding of
Section 8 Contract Renewals and Notifications to Owners and Managers
III. HUD Training Opportunity for Property Owners and Management
Agents: Neighborhood Networks Training
IV. HUD Manchester Field Office and HUD Maine State Office Energy
Survey |
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I. Revisions to Special Claim Checklists for Regular Vacancy Claims, Unpaid Rent Claims, and Tenant Damages Claims (Project-Based Section 8 Properties – Traditional and PBCA Contracts)
II. Protocol for Submitting Questions Related to Occupancy Issues (Project-Based Section 8 Properties – Traditional and PBCA Contracts) – RHIIP Listserv Notice #79
III. Earned Income Tax Credits
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I. HUD Manchester Field Office Relocation – Effective November 20, 2007
II. Correction Posted from RHIIP Position #78 Regarding Enterprise Income Verification (EIV)
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I. Paulhus and Associates, Inc. and MaineHousing Regional Training - November 6, 2007 – FINAL REMINDER
II. Energy Awareness Month and the ENERGY STAR Change a Light, Change the World Campaign
III. Notice of Publication of Operation Cost Adjustment Factors (OCAF) Rates Effective February 11, 2008
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MaineHousing, in partnership with Paulhus and Associates, Inc. will be conducting a day-long training event at the Augusta Civic Center on Tuesday, November 6, 2007. |
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MaineHousing, in partnership with Paulhus and Associates, Inc. will be conducting a day-long training event at the Augusta Civic Center on Tuesday, November 6, 2007. |
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HUD Memorandum Dated August 8, 2007 – Supplement to July 13, 2007 Residual Receipts and Reserve Replacement Funds Guidance |
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Traditional Section 8 Properties with MaineHousing Financing or For Which MaineHousing Oversees the Use of Replacement Reserves |
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Expedited Processing for Use of Residual Receipts and Reserve Replacement Funds, HUD Memorandum Dated July 13, 2007
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Release of HUD Handbook 4350.3, REV-1, Chg 2 Issued and Effective: June 29, 2007
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MaineHousing’s New Website – Online Effective Thursday, July 12th, 2007 |
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I. 7.0 Enterprise Income Verification (EIV) Course Via HUD Webcast; II. HUD Fair Housing Accessibility FIRST Training; III. “What You Don’t Know Can Hurt You” – Occupancy and Management Training; IV. Changes in HUD Staff Email Address Format; V. Previous Participation Certification, Form HUD-2530 – Change In Submission Requirements; VI. One-Year Notification Letters to Tenant for Initial and Subsequent Contract Renewals – REMINDER |
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I. IRS Issues “Guide for Completing Form 8823 – Low Income Housing Credit Agencies Report of Noncompliance or Building Disposition”; II. Annual Submissions of Owner Certification and Tenant Certification Information for LIHTC Properties – Reminder; III. 2007 – Income Limits and Maximum Rent Levels for FedHOME and Non-FedHOME Properties; IV. HUD Funding Procedures – Changes Effective July 1, 2007 (Traditional Contracts); V. Reassignment of Certain Traditional Section 8 Contracts to MaineHousing’s Performance-Based Contract Administration (PBCA) Portfolio; VI. Revisions to the Section 8 HAP Contract Renewal Policy and Procedures; VII. Submissions to Tenant Rental Assistance Certification System (TRACS); VIII. Revisions to Special Claims Processing, Security Deposit Collection and Offsetting Agent’s Costs for Pursuing Resident Fraud; IX. Revised Forms HUD-9887/9887A – Document Package for Applicant’s/Tenant’s Consent to the Release of Information; X. Maintenance Seminar Announcement and Registration Information; XI. Assisted Living Conversion Grant Program |
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Properties With Residential Units Heated by Propane
and The Impact of Recent Shortages of Propane |
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Resident
Services |
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Enterprise Income Verification (EIV) Access Alert
November 1, 2006 – Assignment of Housing Coordinator (HSC) Role for Access |
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I. MaineHousing Document Management System (DMS) Website – Change in Password;
II. Regional Meetings – October 26th and October 27th;
III. Publication of 2007 Operating Cost Adjustment Factors (OCAF);
IV. Annual Operating Budget Submissions;
V. Audited Financial Report (AFR) Submissions;
VI. MaineHousing Notice Process and Policy – Electronic Notification Change Effective January 1, 2007;
VII. Publication of Section 8 Utility Allowances Effective January 1, 2007 |
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Loan
Modification Program for Financial Adjustment Factor
(FAF) Projects |
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Energy Management Planning Seminar; Maine Department of Agriculture Notice: Application of Pesticides; Availability of Enterprise Income Verification (EIV) System; Release of Special Claims Processing Guide; MaineHousing Regional Meetings Announced; Tenant Charges In Addition To Rent at Project-Based Section 8 Properties; Eligibility of Students for Assisted Housing at Project-Based Section 8 Properties; Rental Housing Integrity Improvement Project (RHIIP) Listserve - (Reminder); MaineHousing Notice Process and Policy – Electronic Notification Change Effective January 1, 2007 |
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Energy Efficiency Disclosure For Rental Units in Maine |
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2006 – Income Limits and Maximum Rent Levels for FedHOME and Non-FedHOME Properties;
Low-Income Housing Tax Credit Annual Reporting and Owner Certification Form - Reminder;
Rental Housing Integrity Improvement Project (RHIIP) Listserve;
Recommendations When Changing Property/Liability Insurance Carriers |
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Implementation
of the Revised Form HUD-9834: Management Review for
Multifamily Housing Projects |
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Published HUD Section Income Limits Effective March 8, 2006; TRACS Compliance Percentage Increase Effective April 1, 2006. |
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Restructure of the Asset Management Division and New Assignments; 24 CFR Parts 401 and 402: Renewal of Expiring Section 8 Project Based Assistance Contracts - Final Rule; 24 CFR Parts 401 and 402: Renewal of Expiring Section 8 Project Based Assistance Contracts - Proposed Rule; Utility Allowance Reviews: Project-Based Section 8; Utility Allowances: Rent Restricted, Low-Income Housing Tax Credit and FedHOME Properties; TRACS Compliance Percentage Change; IRS 2006 Standard Mileage Rates for Medical Expense Calculations |
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Asset
Management Notice Process
Annual Submissions of Owner Certifications for
Low-Income Housing Tax Credits (LIHTC) and Bond
Compliance
Annual Financial Report (AFR) Submissions
Section 8 Utility Allowance Charts
Proposed Income Limits and Changes to Metropolitan
Area Definitions – Opportunity to Submit
Comments to HUD
Processing Performance-Based Contract
Administration (PBCA) Section 8 Contract Renewals
Project-Based Section 8 – Special Claims Forms
Project-Based Section 8 – 1099 Reporting
Information
Project-Based Section 8 – Annual Adjustment
Factors (AAFs)
Project-Based Section 8 – Eligibility of
Students of Assisted Housing Under Section 8 of
the U.S. Housing Action of 1937; Final Rule |
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Changes
to the 4350.3 |
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Access
to TRACS Secure Connection |
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TRACS
Notice |
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LIHTC Form Update |
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for Rural Development Section
515/8 Projects
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HAP Contract Renewals and Rental Adjustments |
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TRACS Notice |
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TRACS Submission |
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TRACS
Processing |
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TRACS Submission |
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TRACS Processing Changes for for the Months of June and July |
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MSHA
Computer Requirements |
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Non-Section 8 Multi Family Programs Annual Financial Reports, Pre-1988 RLP Annual Financial Reports, Preparation of Annual Financial Reports
for RLP Properties |